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· Who is your audience
· The purpose for writing
· External problems a letter might address
· The rhetorical problems surrounding the writer
Due to variations, not every letter contains the same elements. Regardless, every letter should contain most if not all of the basic elements. You should begin a letter with a:
· Heading or Letterhead (usually appearing centered at the very top of the letter, and could include contact information from the writers such as the business’ name, address, and telephone number)
· Date (when the letter was sent, not made)
· Recipient’s Address (the name of the individual if possible, job title, and the recipient’s address)
· Salutation or Greeting (begins with Dear, followed by the recipient’s name ending with a colon)
Next, in a letter is the body. This is where any and all information that is written will go, It will reveal the overall purpose of the letter and ultimately what is trying to be accomplished by the writer. Elements in the body are:
· Introductory (provides the reader with any background information necessary to understand
the rest of the letter)
· Body (provides further details on the purpose/message for writing the letter)
· Concluding (provides information in which the letter sums up or reiterates the main point of the message)
· Closing Phrase (is basically a word or 2 words followed by a comma that appears right before the signature)
If you have followed the basics so far, you are very close to being done. The closing variations are:
· Signature (the writers signature going above the typed writers name and job title)
· Page Headers (If you have multiple pages then at the very top of the paper the writer includes information such as the date, the person receiving the letters name, and page number)
Reference:
Dobrin, S. I., Keller, C. J., & Weisser, C. R. (2002). .TECHNICAL COMMUNICATION: in the Tweny-First Century Upper Saddle River , NJ: Pearson Custom Publishing.
I re-did my blog post after I found out I could. I had a problem with the spaces in between my paragraphs and fixed it, anyways Alexis had posted a comment and when I edited/re-did my blog it deleted her post, so let the record show Alexis posted a comment.
ReplyDeleteHey Jason,
ReplyDeleteI like how you started off talking about the technology in which we communicate today, but also throwing in that letters are still used also. Honestly I really have no suggestions for your blog you did a great job. I also like how you broke down the basics of a letter. Great Job Jason!
Jason,
ReplyDeleteI like how you stressed towards the begining of your blog that not all letters are the same but mentioned that just about every letter should include things like who your audience is, the purpose for writing the letter etc. I agree with anthony on this one; I can't think of any suggestions. I also like the oragnization of the blog... very easy to follow and understand. Good job!
Jason,
ReplyDeleteI like the information that you present in your blog post. I really like how you break down each section that needs to be included within a letter. The information that you presented was informative and I learned a lot about letters that I previously hadn't. A way of making it better would be to provide some examples of the sections within the letter. I really liked your blog and it was very well written. The blog flowed really well and like previously said was very easy to follow. Very good post and look forward to reading your future posts.
Good job on your post on the basic elements of letters. I heard your voice in a couple of places. The editing job was good...You needed to capitalize the first letter of the title of the book and put a page reference in parenthesis at the end since you are paraphrasing what Dobrin says.
ReplyDeleteGood job on your first blog Jason. Your introduction was great, and I think it was smart how you mentioned that not all letters are the same or have the same format. I can tell that you put some time into it and worked at your blog. Looking forward to reading the next one!
ReplyDelete